Scouts BSA Roundtable
What is Scouts BSA roundtable?
Scouts BSA roundtable is a monthly gathering for Scouts BSA leaders across the James River District. It meets on the first Wednesday of every month, 7:00–8:30 PM, at the Heart of Virginia Council Leadership Center.
What happens at a meeting
Roundtable opens with a joint session for all program leaders. The Roundtable Commissioner leads this portion, covering district announcements, recharter updates, Youth Protection Training reminders, and anything else that applies across programs.
After the joint session, Scouts BSA leaders typically break into a program-specific group for the remainder of the evening, led by the Scouts BSA Roundtable Commissioner. Each month has a theme — a focus area like upcoming campouts, advancement, or Eagle Scout project planning — and the group works through program ideas tied to the theme, goes over what's coming up on the district calendar, and handles questions leaders brought with them. Some months, the Scouts BSA and Cub Scouts groups stay together for a combined session instead of breaking out separately.
Who attends
Scoutmasters, Assistant Scoutmasters, troop committee members, and merit badge counselors are all welcome. Some Scouts BSA leaders come every month. Others come when something specific is on the agenda or when recharter season is approaching. No registration or advance notice needed. Just show up.
Who you'll see in the room
The Roundtable Commissioner runs the opening session. The Scouts BSA Roundtable Commissioner runs the Scouts BSA breakout. Unit Commissioners are typically present as well. They support individual units across the district. If you have questions before or after a meeting, your Scouts BSA Roundtable Commissioner is the right first contact. If you're not sure who your Unit Commissioner is, roundtable is a good place to find out.
What to bring
No preparation needed. If you have questions about an upcoming campout, a merit badge situation, or something you're not sure how to handle, bring them. Other Scouts BSA leaders in the room are dealing with the same things.
When and where
First Wednesday of every month 7:00–8:30 PM Heart of Virginia Council Leadership Center 8090 Villa Park Drive, Henrico, VA 23228
This is a separate meeting from the district committee meeting, which meets on the third Tuesday of the month.
Current dates and any location changes → Roundtable — dates, time, location ↗
Questions? Contact your Scouts BSA Roundtable Commissioner. (Name and contact to be added.)
2026
April 2026 — Equipment and Program Material Swap (Scouts BSA)
This month
April roundtable is a combined session for all programs. There is no separate Cub Scouts or Scouts BSA breakout this month.
Equipment and program material swap
This month's roundtable is built around a swap meet for Scouting gear and program materials. Bring what you're no longer using. Take home something another unit can put to work.
What's eligible:
- Camping equipment
- Scouting-related literature
- Uniforms and uniform parts
- Program materials that support or implement the Scouting program
Ground rules:
- All items must be clean, serviceable, and ready to use.
- If an item needs minor repairs, disclose that to the person taking it.
- You may swap, sell, or give items away. Financial arrangements are between you and the other party.
- Anything you bring that does not transfer to another leader goes home with you. Nothing may be left on site.
How the evening runs:
- 6:30 PM — Doors open for setup.
- 7:00 PM — Opening and short program.
- After opening — Swap begins.
- 8:20 PM — Cleanup starts. Plan to be out by 8:30.
Location note: We are using the unfinished room on the north end of the building. Entry and setup begin at the north parking lot.
District Announcements
Camp cards — Early Bird Deadline April 10
Camp cards sell for $10 each. Units that settle with the council by April 10 keep $6.00 per card. After April 10, the split drops to $5.00 per card. Sale ends May 15. All cards and final payments due to the council May 22.
Unsold cards may be returned by May 22 with no penalty.
Questions: Nick Harman, Nick.Harman@scouting.org. Details and Leader's Guide at https://hovc.org/camp-cards.